Privacy Policy

Common Website and ChatGPT Plugin Privacy Policy

12 November 2026 | Effective date

1. Who we are and what this policy covers

Workplace Catalysts LLP (WCLLP), Bengaluru, India, engages its clients in Selling Skills, Customer Service Skills, Organisation Development, leadership, human and organisational capacities for reflection, learning, development and change.

Contact: josephg@workplacecatalysts.com. Website: https://www.workplacecatalysts.com.

This policy describes WCLLP’s own handling of personal information in connection with (a) its public website and voluntary enquiries and (b) WCLLP-published plugins used within ChatGPT. It applies to current plugins including Sounding Board for Humans and Human Development Pathway Guide, and to subsequently published WCLLP plugins only insofar as their actual configurations and data practices match this notice. Any materially different integration or collection practice will require a clearly linked supplementary notice or an update to this policy before deployment.

2. Different responsibilities: ChatGPT and WCLLP

A ChatGPT plugin operates within OpenAI’s platform. OpenAI processes ChatGPT account information and conversations under its own applicable terms, privacy notices and controls. WCLLP does not determine OpenAI’s conversation retention, model-training settings, platform security or international data transfers. Refer to https://openai.com/policies/privacy-policy/ and your ChatGPT privacy settings.

WCLLP’s responsibility is limited to personal information that WCLLP itself receives or processes, including voluntary website or email enquiries and any independently transmitted plugin data expressly described below. Merely using a WCLLP plugin does not mean that WCLLP receives the conversation.

3. Information associated with plugin use

Users may choose to describe a situation, question, role, relationship, learning objective or intended decision in ChatGPT. WCLLP’s plugin design encourages minimal, anonymised descriptions. Please do not enter passwords, one-time codes, government identifiers, payment-card details, protected health information, confidential employer documents, or identifiable third-party information. Avoid sharing sensitive personal, health, legal, financial or employment particulars unless absolutely necessary in an appropriate, separately governed service.

WCLLP does not independently receive, retrieve, record or store the contents of your ChatGPT conversation through these plugins, subject to verification of each published plugin configuration. Users are responsible for providing only information they are entitled to share and for using the plugins lawfully and respectfully. These tools are not designed for voyeurism, harassment, exploitation or intrusive examination of other people.

4. Information collected when you contact WCLLP independently

If you independently email WCLLP, submit a website enquiry, arrange a consultation or enter into an agreed professional engagement, WCLLP may receive the contact details and information you choose to provide, such as your name, email address, organisation, enquiry, scheduling details and service correspondence. This information is provided in a separate interaction; WCLLP does not automatically obtain your ChatGPT conversation through that contact.

Website technical information may also be processed by the website hosting, security or analytics services used to deliver the site, such as IP address, browser details and access logs.

5. Why WCLLP uses independently received information

WCLLP uses information it independently receives to respond to requests, communicate about voluntary enquiries, arrange consultations or agreed services, maintain necessary business records, operate and secure the website, and comply with applicable legal obligations. We do not intend to, nor sell personal information or use plugin conversations for unsolicited marketing or individual behavioural profiling. We do not curate web-crawled client lists or incidental databases whatsoever, from online presence, so that these ChatGPT plugins are accessible for users who desire psychological safety of anonymity and confidence of privacy for their identity, that are otherwise not available to them.

6. Who may receive information

Information independently supplied to WCLLP may be handled by authorised WCLLP personnel and by relevant service providers supporting website hosting, email, scheduling, business records or agreed service delivery, subject to applicable arrangements. It may also be disclosed where required by law. OpenAI’s handling of ChatGPT interactions is separate from these WCLLP online transactions.

7. Retention and safeguards

Where a plugin does not transfer conversation information to WCLLP, WCLLP has no independently held conversation record to retain or delete. OpenAI’s retention rules and user controls apply to the ChatGPT conversation.

For information WCLLP receives independently, retention depends on the purpose and applicable legal obligations. WCLLP’s email domain @workplacecatalysts.com is hosted by Google and the information there is proportionate to the information in its possession. No digital system can be guaranteed completely secure.

8. Your choices and privacy requests

You can use WCLLP plugins without separately giving WCLLP your contact details. You may choose not to disclose identifiable information, end the interaction, and use the privacy or deletion controls available in ChatGPT for platform-held information. Requests concerning ChatGPT-held conversations should be directed through OpenAI’s applicable channels.

For personal information provided directly to WCLLP, email josephg@workplacecatalysts.com with an access, correction, withdrawal, deletion or grievance request. WCLLP will consider it under applicable law, including lawful record-keeping exceptions.

9. Young users and urgent or sensitive matters

WCLLP plugins are designed for responsible, age-appropriate use consistent with OpenAI’s eligibility and safety controls and applicable law. They do not target children under 13 and must be suitable for general audiences, including users aged 13–17, wherever platform access is permitted. Under OpenAI’s terms, users under 18 need permission from a parent or legal guardian. Indian data-protection law defines a child as a person under 18 and provides additional requirements for the processing of children’s personal data as those provisions take effect. WCLLP does not independently collect plugin conversation content under the configurations described in this policy. If a minor contacts WCLLP separately through email or the website, any handling of personal information will be subject to applicable legal requirements, including parental or guardian consent where required. These plugins are not emergency, crisis, medical, legal or therapeutic services. In an urgent safety situation, seek appropriate local emergency assistance or qualified human support.

10. Human agency and separation from professional services

WCLLP plugins are designed to support reflection, inquiry and informed choice rather than diagnose, prescribe action, evaluate a person conclusively or replace professional judgement. Outputs can be mistaken or inappropriate to a user’s circumstances. Using a plugin does not itself create a coaching, therapy, legal, employment or other professional-services relationship with WCLLP. Any WCLLP consultation or commercial engagement is a separate, voluntary arrangement subject to its own terms and relevant privacy information. WCLLP plugins do not require such an engagement.

11. International users and changes to this policy

The plugins may be accessible to users in different jurisdictions. WCLLP will meet applicable privacy requirements for information it independently processes, subject to verified practices and relevant law. WCLLP may amend this policy if a plugin gains an integration, data practice changes, a website service changes or legal requirements evolve. The public page will display the effective date and provide the current contact route. Where required, material changes will be communicated before the changed processing begins.

12. Contact

Workplace Catalysts LLP, Bengaluru, Karnataka, India.
Privacy enquiries and grievances: josephg@workplacecatalysts.com.
Website: https://www.workplacecatalysts.com
References reviewed for this policy
OpenAI Plugin guidelines — https://developers.openai.com/plugins/plugin-guidelines
OpenAI Plugin submission — https://developers.openai.com/plugins/deploy/submission
OpenAI GPTs in ChatGPT — https://help.openai.com/en/articles/8554407-gpts-in-chatgpt
Digital Personal Data Protection Rules, 2025 — https://www.meity.gov.in/static/uploads/2025/11/53450e6e5dc0bfa85ebd78686cadad39.pdf